Migrating from Gmail to FastMail: part 5

In this part, I will discuss the changes that I had to make to get FastMail working with my own personal domain.

When I was only using Gmail, I used a personal domain name that I had purchased from the excellent Hover domain name registrar[1]. For just $5 a year, Hover will forward email from a personal email address (using your own domain) to another email account. If I borrow from the fictional example in part 1 of this series, let’s assume I own the domain name mos-eisley-cantina.com and I was previously using Hover to forward mail to greedo@mos-eisley-cantina.com to my Gmail address (greedo_1977@gmail.com). How does this happen with FastMail?

One of the reasons I chose FastMail was that I knew that they supported personal domains[2]. You still get your own FastMail email address as well (and this becomes your account name) but I don't intend to ever use this as an email address.

On following FastMail’s guide to setting up your own domain name I was surprised to find that I had to alter my Hover name server settings for the mos-eisley-cantina.com domain name. I.e. I had to configure Hover to redirect all traffic heading towards mos-eisley-cantina.com to instead go to FastMail’s servers.

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I thought I would just be configuring the mail settings at Hover.com rather than redirecting all traffic to FastMail. One of my concerns about this was that I was also using Hover to forward web traffic from mos-eisley-cantina.com to another domain that I own (er…let’s call it wretchedhiveofscumandvillainry.com). As soon as I changed the name server settings in Hover, this forwarding was broken.

I needn’t have worried. Turns out that FastMail provides a lot of options for custom DNS configuration. By visiting Settings->Advanced->Websites/Redirects I could configure my web traffic to be redirected just as before:

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So I now have FastMail set up to use my custom domain, though when I set up mail clients such as Apple’s Mail app, I need to use my underlying FastMail email address[3] in the 'User Name' field. To make my custom domain name the default email account, you need to place it first in a comma separated list of email addresses in Apple Mail’s ‘Email address’ field:

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  1. If you want to give me some Hover referral love, please use this link when signing up for a domain (I will get $5 in credit)  ↩
  2. Though you have to sign up for the more expensive enhanced plan to have this feature. On the flip side, I’m no longer paying Hover $5 a year for the email forwarding.  ↩
  3. FastMail provides many different options for your account email address with maybe 50 different domain name extensions (e.g. allmail.net, fastemail.us, myfastmail.com). I went for the default username@fastmail.fm format.  ↩

Migrating from Gmail to FastMail: part 4

I’m falling behind on my (seemingly never-ending) series of posts about migrating from Gmail to FastMail. I still have lots that I want to write about, but for this post I’ll point you towards some resources I found helpful, and will briefly discuss FastMail’s IMAP migration tool.

Resources

FastMail provides a lot of really detailed and useful help online. They appreciate that many of you will want to work with FastMail on specific desktop and mobile clients and have created different help pages to address these scenarios. E.g. here is the advice on configuring Apple’s Mail app to work with FastMail folders. Their support team are also very quick to deal with emailed requests.

Here are some guides for migration of Gmail to FastMail:

FastMail’s IMAP migration tool

If you decide that you like the free trial of FastMail and want to move to using it 100%, then you will want to bring all of your Gmail (or other email) with you. FastMail has an IMAP migration tool which worked well for me. After logging in to FastMail, navigate to your Account page and select Migrate IMAP under the ‘Maintenance’ settings.

After entering your Gmail credentials, you just let this tool run in the background. It took about 4 hours to copy all of my ~15,000 emails [1]. The best part of this is that it sends you a detailed report when it finishes.

As I mentioned in an earlier post in this series, I was initially confused because my Gmail ‘All Mail’ folder seemed to shrink by several thousand emails. But this is because Gmail — which does many non-standard things with email —counts all sent emails as part of ‘All Mail’. FastMail resolves these into separate folders.

The only hitch in this process was due to my own stupidity. I use SaneBox to pre-filter my Gmail and I needed to tell SaneBox to work with FastMail instead. Foolishly, I did this while my mail was still being imported in the background. This may or may not have been the reason why I ended up with two sets of my SaneBox folders under FastMail. This was easy to resolve though [2].

In my next post, I’ll talk about how I migrated my personal domain settings over to FastMail.

  1. It leaves all the original emails in Gmail, so there is no real risk of using this tool.  ↩

  2. SaneBox gives folders a prefix to make sure that they appear at the top of your list of folders. On Gmail it uses the ‘@’ symbol, but it turns out that different providers sort email folders differently. On FastMail, these folders use a ‘+’ sign (e.g. +SaneLater). During my email migration from Gmail, I also ended up with underscores being used. This gave me a +SaneLater and a _SaneLater folder. I simply moved the contents of _SaneLater into +SaneLater, deleted the former and everything was okay from that point. But really, don’t migrate SaneBox to FastMail until you have finished the Gmail->FastMail migration!  ↩

What's in a name? Better vocabularies = better bioinformatics?

About 7:00 this morning I was somewhat relieved because my scheduled lab talk had been postponed (my boss was not around). But we were still having the lab meeting anyway.

About 8:00 this morning, I stumbled across this blog post by @biomickwatson on twitter. I really enjoyed the post and thought I would mention in in the lab meeting. Suddently though that prompted me to think about some other topics relating to Mick's blog post.

Before I knew it, I had made about 30 slides and ended up speaking for most of the lab meeting. I thought I'd add some notes and post the talk on SlideShare.



I get very frustrated by people who rely heavily on GO term analysis, without having a good understanding of what Gene Ontology terms are, or how they get assigned to database objects. There are too many published anayses which see an enrichment of a particular GO term as some reliable indicator that there is a difference in datasets X & Y. Do they ever check to see how these GO terms were assigned? No.

A grammatical analysis of Russian email spam

As part of my recent migration from Gmail to FastMail, I’ve been going through my Gmail Spam folder to check for any non-spam emails that were mistakenly filtered away. In doing so I noticed the following set of emails:

Here is an example of what one of these emails looks like:

These emails are all slightly different, but follow a very similar format:

  • All but one comes from — what I imagine to be real — Yahoo! accounts, that have probably been hacked.
  • They all ask me to reply to a variety of Russian-based email addresses.
  • They all use a series of similar phrases to try to engage with me

It is the last point that amuses me. The ‘little girlie’ who sent these emails uses the following variations to tempt me to reply to her:

“I love your page”
“I enjoy your user profile”
“I like your user profile”
“I like your page”
“I enjoy your profile”
“I love your profile”

And it almost worked. I was just about ready to reply — and hand over my credit card information for good measure — when I noticed this email:

“Most”?!? You only enjoyed most of my user profile? If you are trying to tempt me (and scam me in the process), you’d better work on your flattery skills.

Migrating from Gmail to FastMail: part 3

I promise that I will get around to explaining the gory details of my Gmail to FastMail migration (and also how I’m finding FastMail as a service), but one final post before then. This time I want to talk about ‘preparation’.

If you are thinking of taking FastMail for a test drive, you can of course do this as a 60 day free trial (no credit card needed as well[1]). If you do this, then you don’t need to do much preparation other than set Gmail to forward your email (and keep a copy in the inbox or Archive folder):

Something else to bear in mind is that Gmail applies spam filtering rules before email gets forwarded. I’ve had issues where Gmail routinely flags some emails as spam (even though I’ve set up filters to tell it not to[2]). This is where I’ve found the SaneNotSpam tool by SaneBox to be really useful.

Michael Crusoe gave me a useful tip on twitter about this. Simply make a filtering rule in Gmail to forward all spam email. I did something slightly different and made a rule to not move any email to the Spam folder[3].

If you set up forwarding like this then you can continue using Gmail as before, but everything will also end up in FastMail. To be able to send from your Gmail address within FastMail, you’ll need to set up a Gmail personality. FastMail also allows aliases, but these differ somewhat from personalities[4].

Go on a Gmail diet

My final preparation tip — for those who are considering a permanent migration to FastMail — would be to slim down your Gmail archive. The much-touted advantage of never needing to delete emails when using Gmail is great…except for when you want to switch providers.

Although FastMail has a decent IMAP migration tool, it can take many hours to migrate thousands of emails (and I’m assuming that most Gmail users have thousands, if not tens of thousands, of emails). When I first started thinking about leaving Gmail (over a year ago now), I realized that I should probably start slimming down my Gmail archive[5].

It wasn’t until I completed the migration to FastMail that I realized that Gmail’s Archive folder also contains all of your sent mail. Initially I thought that the FastMail migration tool had made an error because I was missing about 6,000 emails. Turns out these were all of my sent messages, which FastMail — like other email providers — only keeps in the Sent messages folder.

Coming next

In part 4 I will explain a bit more about how the actual migration went for me, and what other things I needed to do in order to use my custom domain with FastMail.

  1. I wish more services would let you try them without having to hand over credit card details  ↩

  2. In particular, emails from Amazon often end up in my Gmail spam folder.  ↩

  3. Though this is only catching spam email that is directly addressed to me. I’m still seeing some spam email where I’m presumably bcc recipient. But I can live with this.  ↩

  4. I now have a personality in FastMail for each account that I want to be able to send email from.  ↩

  5. Over the course of the last year, I’ve shed about 3,000 emails from my archive. This might seem like a lot, but my starting point was about 18,000 emails so I’m not sure how much time this saved me during the actual migration.  ↩

Migrating from Gmail to FastMail: part 2

In my last blog post, I explained the complexity of my email setup before I began the migration from Gmail to FastMail. Although I will move on to explaining how I did the migration, I thought I should briefly touch on why I did it.

Gmail is powerful, full-featured, very robust, and most importantly…it is free. Why would anyone want to move away from this premium email service?

Support

When you don’t pay for a service or app, you can’t necessarily expect any problems you encounter to be dealt with any sense of urgency. It is true that Gmail doesn’t exactly break very often, but what if you needed help or feedback on a particular issue that might only be of relevance to you? If you pay for a service like FastMail, then you get fast and effective support [1].

Privacy and security

It is no surprise that Google’s business model relies on advertising. They not only want to generate revenue by putting ads across all of their products, they also want to benefit from all of the information that they have gleaned about their users.

Although you may never notice or care about the personalized adverts that can appear in Gmail, since last March Google has effectively started sharing your personal data across all of their products and services. Although their privacy policy initially suggests that they do not share this information without your consent, they allow sharing to ‘affiliates … and trusted businesses’ for the vaguely defined category of ‘external processing’:

Privacy concerns such as this are among the chief criticisms of Gmail.

The future

Google experiments with lots of different products and increasingly they are honing down their portfolio to a smaller number of (revenue-generating) services. They have discontinued more services than most companies will ever launch. Many of these are products that you will have never heard of, but closure of services like the popular Google Reader sparked outrage across the web[2].

Although it seems unfathomable that Google would kill off Gmail, it can’t be assumed that Google will not introduce changes that limits the functionality of Gmail or annoys users in other ways (e.g. more ads).

FastMail

Companies that charge a fair price for a service can use their revenue to provide you, the user, with all the support and help that you need. They also don’t need to look at your emails to mine personal information for the purpose of selling you stuff.

Also, companies not based in the USA may not have to hand over their data to organizations like the NSA [3].

  1. I’ve already had my first FastMail support request submitted and dealt with…all within 24 hours.  ↩

  2. Though if you don’t pay anything for a product, I’m not sure that such outrage is justified?  ↩

  3. FastMail is an Australian company and have been very upfront about where they stand with respect to situations such as NSA requests for information. This is not a big reason why I have switched to FastMail, but I appreciate their openness on the matter.  ↩